Why an outsourced payroll company could be best for your business

A specialist payroll service staffed by experts often costs less than doing it in-house – why not get a quote for outsourcing your payroll?

The benefits include

Specialism

Managing payroll requires specialist software (and support), maintenance of knowledge, time commitment and specialist administration (including payslips, Real Time Information (RTI) and pensions).

Expertise

Many companies don’t need a full time Payroll Manager unless they are large and complex. But the responsibilities are important and the expertise vital. So, having a dedicated specialist on hand when you do need them makes sense. It is better than someone who does payroll as part of their job once a week or once a month.

Cash Flow

These costs add up. Taking them away and only paying for them on a variable basis will improve your cash flow. Payroll is often a company’s biggest cost – therefore it should be managed properly. Mistakes can be costly in terms of cash flow but also in terms of reputation.

Capacity

It is important to have the capacity to respond to enquiries from managers, employees, and deal with HMRC and The Pensions Regulator.

With the additional administration of RTI and pensions Automatic Enrolment (AE), there has never been a better time to outsource payroll. All companies have requirements to register for AE and then manage ongoing monitoring and compliance. Let the experts deal with this and support your business.

The penalties for late or erroneous reporting heightens the need to stay connected to the ever changing legislative landscape.

Additional benefits to outsourced payroll

A well-managed outsourced payroll service can help you to keep up to date with the frequent changes and save you from having to divert your time to this, manage problems or set up a payroll function in-house.

We are available to answer queries, provide documents and reports and carry out your year-end duties - just like an in-house payroll department.

If you have ever experienced payroll errors, we can reduce them and design them out of the system.

We manage the increased security of your payroll and related data. This includes secure, off-site full data backup.

We can take on the sometimes time-consuming task of dealing with HMRC and The Pensions Regulator on your behalf.

When you think of outsourcing however, don’t think you are losing control. Remember that our service is built around your needs and that we are flexible to any changes that you want to make. We will report to you all of the information that you need to know that your payroll is effectively managed.

Why DCS ?

Flexible and full service payroll – customised to your business

If you have decided to use a payroll business then you need to choose the right one. Here is why we believe DCS is the right solution for you

Payroll is about people – yours and ours

We’ll help you to deliver your staff remuneration and rewards efficiently and handle their enquiries so that they are confident that their pay, tax, NI and (if relevant) pensions and any other remuneration and deductions are all properly handled.

Payroll is a frequent and important way of interacting with every one of your staff – maybe the most common interaction that staff typically have with another department. The way it’s handled affects how people feel about the company that employs them. So it’s worth getting right. We understand and value this responsibility.

Our staff are payroll experts – all with experience of running payroll in-house within large companies or in accountancy practices with multiple payroll clients. As well as being Chartered Institute of Payroll Professionals (CIPP) trained, we all keep up to date through Continuous Professional Development (CPD).

We have been managing payroll since 1994. We have worked in your sector and with similar systems. There will probably not be a payroll issue we have not seen before. You can be sure that your company is compliant and avoids penalties (of course this requires that we communicate well).

We know that the quality of the interaction / communication is what drives effective payroll service. You can rely on us to get to know your company so that we can use reliable judgement, act on your requests and report back to you effectively.

Named Payroll Manager

A trained and experienced specialist responsible for your payroll processing, management of enquiries, liaising with you and HMRC and if necessary The Pensions Regulator.

You can call on them for help and advice and you know that the service is being professionally handled. So do your staff.

The rest of our team support your Payroll Manager and know your company – so you get a quick answer to your enquiries every time – the best of both!

Payroll process – comprehensive and flexible

We find the best way of getting the information from you and processing it in a way that minimises effort for everyone – whether that’s a standard template or a technical solution like an input reader. We have a reputation for making this easy.

We build our payroll service around your requirements.

We are your eyes and ears regarding ways of making payroll better

We can suggest improvements and can inform you and / or proactively implement any legislative changes.

Data security

We have a continuity and disaster recovery procedure that has been created by external experts. We have therefore put in place the means so that we believe we will always be able to deliver your payroll. This is regularly reviewed to ensure it remains the case.

We are also BACS approved, which means that we have the processes in place to meet the standards set by the scheme.